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How to host a Zoom meeting

Because coronavirus keeps people indoors, we all flock to video chat services to stay in touch with colleagues, friends and family. Zoom’s video chat software has gained popularity. It’s not new – the company was founded in 2011 – but it’s new to many.

Zoom is free as long as you hold calls for less than 40 minutes and fewer than three participants. Or you can upgrade to a monthly $ 14.99 plan that lets you host 100 people for up to 24 hours. Additional people, rooms and cloud recording options cost more.

Fortunately, it is easy to become a Zoompro even with the free layer. I̵

7;ll show you how.

How to set the zoom

  • If you are on a computer, download and install the app from Zoom’s website. (You can also get it for iPhone, Android and Mac.)
  • Click on the “log in” button.
  • Enter your credentials or create an account if you don’t have one yet.
  • When Zoom asks you for permission to access your computer’s microphone, select yes.

Now you’re ready to start if someone sends you a link to join a video conference. But you may also want to host your own call.

To start a Zoom call

  • Turn on the big orange camera icon that says “new meeting.”
  • You will ask for permission to access the camera if you have one. Choose yes.
  • A dialog box pops up and gives you the options to “join computer sounds” or “test speakers and microphone.” Run the tests to make sure your microphone and speakers are working properly.
  • Check the box that says “go automatically with computer sounds when you join a meeting” so you can skip a step the next time you want a Zoom call.
  • Click “Join Computer Sounds.”
  • Make sure you are not turned off by checking the box in the lower left corner of the window.
  • If you see “start video” you also click on it, just make sure you are ready for people to see you. You can always stop video or turn yourself off later.
  • Click the “Manage Participants” button at the bottom of the video screen.
  • Press “more” in the lower right corner.
  • From here, you can turn participants off when they join your call or make Zoom play a sound when someone enters or leaves. (Advanced settings, such as turning on a waiting room for people to land before including them in your call, are available on Zoom’s website.)
  • Invite others to your meeting. Click the “invite” button at the bottom of the Zoom app window, and then click “copy URL.”
  • Send that URL to people so they can join your meeting from whatever device they’re using.

Change your Zoom wallpaper

Zoom lets you improve how you look to others. You can change the background image, for example, if you want to hide the messy home office you are in. Here’s how to do it.

  • Click the arrow to the right of the “stop video” option in the lower left corner of the Zoom app.
  • Select “select virtual background.”
  • Touch the plus sign next to “select virtual background.”
  • Now you can upload a good image or video that you have saved to your computer. (Note: Some computers do not support this.)
  • Zoom can also make you look a little better than usual. Open the “video” section of the settings window and click “tap my look” if you want.

Get there faster

There are some shortcuts to help you navigate faster by zooming. Here’s how to find them:

  • Touch the gear icon in the upper right corner of the Zoom main screen.
  • Open the “Shortcuts” section.
  • You will find some shortcuts. For example, you can use the space bar to turn off and off by yourself. Or press Alt + V to start / stop your video and Alt A to mute or unmute.

Run a Zoom meeting from the web

You can run a Zoom call from the web if you can’t download the app on a computer you don’t own.

  • Visit Zoom’s website and log in.
  • Click the “host a meeting” button near the top right corner.
  • Select “with video off”, “with video on” or “screen sharing only.”
  • Click on the “start from your browser” link. (About the app is installed it will try to start it. Just press cancel if you want to use the browser.)

Stop ZoomBombs

Lastly, you want to prevent people from sharing content that could ruin your Zoom conversation – a type of hijacking called ZoomBombing. You probably don’t have to worry about this if you are with people who normally behave, but if you are hosting a conversation with strangers, you should take some precautions. Here are some of Zoom’s recommended anti-ZoomBomb protocols:

  • Open the web settings and find “who can share?” Select “host only.”
  • You can remove people who continue to cause problems from the “Manage Participants” section. Make sure the “Allow deleted participants to join again” box is turned off from the web settings.
  • Make sure people don’t share unwanted files in Zoom’s included video chat room. Find “file transfer” in the web settings and check the box “only allow specified file types”. From there, you can specify file extensions as. “Docx” or “.pdf.”

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